Outlook Etiquette

Did you ever have a birthday party in your growing up years? Remember how thoughtfully you chose the party invitations and how carefully you filled in the time, date and place? Do you remember the excitement of planning the party? and the intense feelings of anticipation when it was almost time for the guests to arrive?

Well, strange as it may seem, I feel much the same about the meetings I am responsible for. You may dread meetings rather than look forward to them; however, you cannot avoid them. I plan my meetings carefully, and I schedule them with awareness of the commitments of the people on my invitation list.

We on the King faculty have a powerful tool at our disposal—Microsoft Outlook. It can keep track of our events, remind us when it’s almost time for a class, appointment, or meeting, and—the best feature of all—allow a meeting planner to see the schedules of all invitees on the meeting list.

However, with the convenience comes important responsibility. We MUST post our schedules to Outlook and keep them updated. I include EVERYTHING on my Outlook calendar from dentist appointments to haircuts to weekends with my grandchildren. If you need me to attend a meeting, you can tell whether I’m busy or not.

Furthermore, just as you would have been disappointed not to know whether your best shildhood friend was coming to your birthday party, I am disappointed when I get no response to a meeting request. I will be frank: if I need to know whether you will attend a meeting or event, I send a meeting request. If I’m just letting you know that an event is occurring, I will send an email and not expect a response. Responses—yea or nay—to meeting requests help meeting planners choose meeting spaces, make the correct number of handouts, and prepare the right amount of food.



If you get a meeting request, PLEASE RESPOND.

Just click
"Accept"
"Tentative"
or
"Decline"

It's that simple.

And, make sure your calendar is always up to date.